Rent roll

A list of all units in a property showing current rent, lease dates, tenant names, and deposits. What a buyer wants to see when reviewing an investment property.

Rental & property management · Updated September 2026

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Part 1 of 4

Why a seller cares

The rent roll is the one-page summary of a rental's income: every unit, its rent, its lease dates and its deposit. It is the first thing an investor buyer asks for and the document the price is built on.

Part 2 of 4

A simple example

A fourplex rent roll: units at $950, $975, $1,000 and $1,050, three leases ending within the year, and $3,900 in deposits held.

Rent roll: a simple example
What is on the rent rollWhat the buyer does with it
Rents and lease datesWorks out the income and when it can change
Deposits heldKnows what transfers at closing
Vacant unitsPrices the risk and the opportunity

The rent roll is the building's income, one line per door.

Part 3 of 4

What people get wrong

That a bank statement replaces it. Buyers want the leases and the roll; deposits into an account prove less than a lease does.

Part 4 of 4 · where to read next

Where it appears in the sale

What a definition is, and what it isn't

Keighbor is a software company, not a law firm, brokerage, or tax adviser. This is general information, not legal, tax, financial, or real estate advice about your sale. Your situation may differ. Before acting on a contract, disclosure, title, tax, or pricing question, ask an appropriately licensed professional in your state.

Written and researched by Keighbor Research · drawn from the reference glossary · how we research and check what we publish

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